Last updated: 03 Oct 2026
Apertotek Consulting LLP ("the Company", Pune Maharashtra India) uses Nexus to run its dealer network, orders and payments and its human resources. This notice explains what personal data Nexus holds about you, why, how it is protected, and the rights you have under India's Digital Personal Data Protection Act, 2023 ("DPDP Act").
Everyone who signs in to Nexus:
| What | Details | Why |
|---|---|---|
| Sign-in account | Name, work email, role, password (stored hashed, never readable) | To give you access and decide what you can see and do |
| Activity records | Sign-ins, failed sign-in attempts, IP address, changes made in the system | Security, preventing misuse, and an audit trail of who changed what |
| Notifications | In-app messages sent to you (reminders, approvals, decisions) | To keep you informed about items that need your attention |
Employees:
| What | Details | Why |
|---|---|---|
| Employee profile | Employee code, name, work email/phone, department, designation, employment type, work location, reporting manager, joining and exit dates | Managing employment and the organization structure |
| Personal details | Personal email and phone, address, gender, date of birth, emergency contact | Employment administration and emergencies - visible only to you and authorised HR |
| Attendance | Check-in/check-out times, attendance corrections and their approval | Recording working time and payroll inputs |
| Leave | Leave requests, dates, reasons, balances and approvals | Managing leave entitlements and approvals |
| Probation | Probation dates, manager recommendations, confirmation or extension decisions and remarks | Deciding confirmation of employment |
| Salary and payroll | Salary structure, payslips, loss-of-pay days, PF / professional tax / TDS deductions, bank account details | Paying salaries and meeting tax and statutory obligations - amounts are hidden on screen until revealed by authorised users |
| Performance | Self reviews, manager reviews and ratings | Performance appraisal and development |
Dealers and sales:
| What | Details | Why |
|---|---|---|
| Dealers | Business name, owner/contact name, email, phone, business address, GSTIN | Managing the dealer relationship, orders, credit and payments |
| Orders and payments | Purchase orders, invoices, payment records (mode, reference, cheque details) | Order fulfilment, dealer ledger and financial reconciliation |
| Sales team | Sales position, regions covered, reporting manager | Assigning dealers and showing each team its own records |
Nexus does not collect Aadhaar numbers, biometric data, health records or financial data beyond what is listed above, and is not intended for anyone under 18.
Nexus does not make automated decisions about you. Leave, attendance, probation, appraisal and hiring decisions are made by people, with Nexus applying the Company's configured rules (for example leave entitlements) and sending reminders.
Data is stored in Northern Virginia (us-east-1). The following service providers process it on the Company's behalf:
Data is kept while the relationship (employment, dealership or your application) is active, then only as long as needed or required by law, after which it is deleted or anonymised automatically:
Records needed for a legal claim or investigation may be kept longer. If the Company stops using Nexus, the data is returned to it and deleted from the Service Provider's systems.
The Company records your name, contact details, the details in your CV, the role you applied for, interview stage and interviewer feedback, to assess your application. Only the hiring team can see it. If you are not hired, your details are anonymised 6 months after the decision, unless you agree to be considered for future roles. You have the same rights as described below.
Employees can see most of their own data in Nexus (profile, leave, attendance, payslips) after signing in.
Madan Bhintade
Email: mbhintade@gmail.com
Phone: 9923106978
We aim to respond to requests and complaints within 30 days.